Steps for Issuance of Identification Cards (Staffs and Students)

STEPS FOR ISSUANCE OF STAFF IDENTIFICATION

NEW STAFF

Step 1

Individual Staff physically presents themselves at the ICT Media Office for photo shoot.

Step 2

Staff is issued with ID

REPLACEMENT OF LOST STAFF IDENTITY CARD

Step 1

·         Staff must inform the Human Resource Officer

·         Affected staff MUST provide a police abstract to the PU Security office

·         Security Office shall issue a Replacement of ID form;

Step 2 – Replacement of ID Form procedure

Staff shall fill and submit the duly filled formed to Human Resource office for verification and onward action to the ICT media Section for processing of Staff ID.

Step 3

Staff shall collect their new ID from the Media Service section within 24hrs

REPLACEMENT OF DAMAGED STAFF IDENTITY CARD

Step 1

·         Staff must inform the Human Resource Officer

·         Human resource office shall issue a Replacement of ID Form

Step 2 – Replacement of ID Form procedure

Staff shall fill and submit the duly filled formed to Human Resource office for verification and onward action to the ICT media Section for processing of Staff ID.

Step 3

Staff shall collect their new ID from the Media Service section within 24hrs

CHANGE OF DESIGNATION

Step 1

·         Human resource office shall issue a Replacement of ID Form

Step 2 – Replacement of ID Form procedure

Staff shall fill and submit the duly filled formed to Human Resource office for verification and onward action to the ICT media Section for processing of Staff ID.

Step 3

Staff shall collect their new ID from the Media Service section within 24hrs

STEPS FOR ISSUANCE OF STUDENTS IDENTIFICATION

New Students

Step 1

Individual Student shall physically present themselves at the ICT Media Office for photo shoot

Required before ID process done:

1.       Fee Statement

Step 2

Student is issued with ID

REPLACEMENT OF LOST/DAMAGED STAFF IDENTITY CARD

Lost Students ID

Step 1

·         Affected Student MUST provide a police abstract to the PU Security office

·         Security Office shall issue a replacement of ID form;

Step 2 – Replacement Form procedure

Students shall

1.       Fill form,

2.       Pay Kshs. 500/- at the Finance Department and attach it to form,

3.       Seek verification from the Admissions office,

Submit form with documentation as above to the ICT Media Services Section for action.

Step 3

Once verified form is received, Student ID shall be processed, produced and issued to student.

DAMAGED STUDENTS ID

Step 1

·         Affected Student must alert the Security Office of a damaged Card

·         Security Office shall issue a replacement of ID form;

Step 2 – Replacement Form procedure

Students shall

4.       Fill form,

5.       Pay Kshs. 500/- at the Finance Department and attach it to form,

6.       Seek verification from the Admissions office,

7.       Attach damaged ID card to form

In addition, submit to the ICT Media Services Section for action.

Step 3

Once verified form is received, Student ID shall be processed, produced and issued to student.

CHANGE OF COURSE

Step 1

·         Affected Student must alert the Security Office of change of course

·         Security Office shall issue a replacement of ID form;

Step 2 – Replacement Form procedure

Students shall

1.       fill form,

2.       pay Kshs. 500/- at the Finance Department and attach payment receipt to form,

3.       Seek verification from the Admissions office

4.       Attach a copy of the change of course letter

5.       Attach current ID card

Submit form with documents attached as above to the ICT Media Services Section for action.

Step 3

Once verified form is received, Student ID shall be processed, produced and issued to student.